As you start to look into destination clubs you may well come across a variety of terms that you're not familiar with. This glossary describes some of the most commonly used terms.
Advanced Reservation: a type of reservation that allows club members to book a residence in the club's portfolio between 2 months and 2 years prior to the vacation time. The number of advance reservations varies by club and membership plan and ranges from 1 to 4. Similarly the actual reservation window varies by club and membership plan, some clubs allow members to book up to 2 years in advance, others only 1 year. Advanced reservations allow members to schedule long-term getaways and ensure availability for their guests.
Days/Nights Included: number of nights available in a club membership plan. Some clubs refer to usage availability in terms of number of days and others in nights.
DCA (Destination Club Association): a trade group formed by several destination clubs that was incorporated in 2006. The DCA's mission is to define best practices among its members and work to produce federal and state regulatory guidelines.
Deposit Appreciation: increase in value of initial membership deposit. Some clubs offer members a share of the increase in value of the membership deposit. Members receive this increase when they resign from the club.
Equity Club: members own a share of the company that owns the club and/or its properties. These equity clubs afford members investment opportunities and allow members to profit from increases in the club's property values.
Holiday (Period) Reservation: a reservation made by a member for a highly popular peak vacation time of year. All destination clubs' holiday periods include Christmas/New Year and July 4th, but some clubs have a broader definition of holiday than others, so it is important to inquire about a club's definition of holiday period before joining. The number of holiday reservations available to members varies depending on the membership plan, with the typical numbers between 0 and 2. The window for making such reservations is usually between 2 months and 2 years, depending on the club.
Home Value: average appraisal value of homes in a club. Home values vary among clubs and range from $750,000 to $5+ million.
Independent Audit: an official examination of a club's financial statements by an outside audit firm. Independent audits assure members that the club's financial records are properly maintained. The Destination Club Association (DCA) requires clubs to have an annual audit and also to have the auditors confirm the clubs net asets and ability to repay member deposits.
Independent Valuation: appraisal of club properties by an entity outside the club's ownership.
Initial Fee (or Membership Dues or Membership Deposit or Membership Fee): the initial one-time membership fee that a member pays to join the club. The amounts vary by club and membership plan and are generally between $25,000 and $3 million. Part of this fee is usually refundable when a member resigns, depending on the club policy.
Membership Plan (or Membership Type): most clubs offer a variety of plans which provide different numbers of nights of use. The typical plans can vary from 7 nights to over 60 nights (or even unlimited nights subject only to the reservation rules). Plans with larger numbers of nights have higher initial fees and higher annual dues but in return also have larger numbers of Advanced Reservations and Holiday Reservations and may have a longer window for Space Available Reservations.
Member Cap: the limit placed on the number of members who can join the club; only a few clubs have this cap. Member caps ensure a club-like atmosphere where employees truly get to know the members and their travel preferences, but they also limit the size of the club and number of homes and travel locations.
Member-to-home Ratio: total number of members divided by total number of a club's homes. This number usually ranges from 5:1 to 8:1. The member-to-home ratio offers a broad idea of availability. However, it is better to consider the occupancy ratio, particularly if clubs have several levels of membership plans, offering anywhere from 7 nights to over 60 nights.
Nightly Fee: the (additional) cost to members for a night's stay at a club home. Most clubs do not charge separately per night, and some clubs only charge a nightly fee once a member exceeds the number of nights allotted in his or her membership plan.
Non-Equity Club: the club members are not shareholders and do not have any ownership interest in the club.
Occupancy Ratio: the percentage of a club's homes that are occupied at a given time. It is important to look at the overall occupancy ratio across a club's entire real estate portfolio, and to also look at individual locations by season. For example, ski locations in winter may well be close to 100% occupied but could be nearly empty in the Spring mud season.
Refundable Deposit: the proportion of the initial membership fee refunded upon resignation from the club. The most common amount refunded is either 75% or 80% of your original membership fee, but some clubs refund more than this.
Resignation Ratio: commonly denoted as "2 in 1 out", or "3 in 1 out", this number signifies the number of new members who must join the club before a resigning member receives their refundable deposit. So "2 in 1 out" means that 2 new members must join the club before a resigning members deposit is paid. If a club is growing rapidly, members typically do not wait long to receive their refunds. If growth slows or stalls, and new members are not being added, then refund payments will also slow.
Space Available Reservation: a home reservation made at short notice within a specific time window before departure. The window varies by club and membership plan but is typically less than 90 days before departure date. Space available reservations usually offer a lower minimum stay than other types and are very useful for short notice, short duration trips.